Is an outdated key management solution costing you both?
Shared vehicle fleets are integral to the smooth operation of many businesses. Isn’t it worth making sure your fleet operates as efficiently as possible?
If you’re still manually managing fleet bookings and handing out keys without a method for tracking their movement, there’s a good chance you’re wasting time and money.
Let’s face it; the person tasked with managing keys will have more pressing tasks. Yet their valuable time is taken up with handing out keys, juggling the fleet booking diary, and chasing keys when they aren’t returned.
Employees wanting access to vehicles will probably experience similar frustrations, especially if a supposedly ‘reserved’ vehicle has been taken by mistake, the keys can’t be located, or the one person in charge of the system is away on sick leave.
It’s time for next-gen key management.
The market is changing thanks to automated electronic key cabinets facilitating the collection and drop-off of fleet keys. Now staff can book and reserve vehicles from either their computer or smartphone.
An approvals process ensures staff are authorised to drive their chosen vehicle. Then when they’re ready to leave, they can use the unique booking number to retrieve the keys from the cabinet, eliminating the need for admin staff to act as your fleet’s gatekeeper.
Automated key management solutions streamline the check-out and check-in process and save everyone time. It also opens the door to better understanding your fleet, highlighting how many vehicles you really need.
It can encourage staff via the booking process to carpool if multiple bookings are going to the same location at the same time, and it can prompt staff to book hatchbacks or sedans when their trip doesn’t need specialist vehicles such as 4WDs.
Through the bookings integration you can easily capture cost centres or project codes so vehicle costs can be charged to relevant departments. There’s also the opportunity to dive into utilisation data to help you right-size and right-type your fleet.
In the coming years, New Zealand companies will have to implement solutions to reduce their emissions. Your fleet is a fantastic place to start. By applying automation technologies, you get the ball rolling and start on the journey to reducing emissions.
If you agree it’s time to switch to a responsive and efficient next-gen key management solution, talk to Smartrak.
Smartrack’s KeyMaster key cabinets and PoolCar vehicle booking solution will save the time and money we all know is in short supply.
They can even talk to you about their Keyless Entry solution, which enables authorised staff to unlock and lock vehicles using a smartphone or building access card. No keys required!
To find out more visit the www.smartrak.com/keys website.
